Lettings

St Ethelbert's is located on the Wexham Road and is home to a very large site with lots of indoor and outdoor space. If you are interested in hiring some of our facilities, please find more information below.

The letting costs set out below include the following assumptions:

A site agent will need to be on site at least half an hour before the letting begins and remain on site at least half an hour after the letting concludes
The site agent remains on site throughout the letting

Schools are free to identify their own charges from the example information below.

The costs identified in the table below are in addition to a flat rate of £15 to cover the cost of the site agent opening up before the hire and closing after the hire. This will be applied to all letting fees.

For example, the full cost of the Sports Hall hire would be:

For one hour = £15 + £35 = £50
For two hours = £30 +£70 = £100
Please note that (1.5 or double time may be required for a site agent on a weekend) so costs should reflect this

	Monday to Friday Site agent required	Saturday Site Agent required	Sunday Site Agent required
Sports Hall (including changing facilities and toilets)	£35 Per hour	£45 Per hour	£55 per hour
Gym (including changing facilities and toilets)	£35 Per hour	£45 Per hour	£50 per hour
Main Hall (including foyer and toilets)	£60.00 per hour	£70.00 per hour	£80 per hour
ICT Room (30 computers, Data Projector, Interactive Whiteboard)	£45 Per hour	£50 Per hour	£60 per hour
Classroom (30 chairs, 15 tables, Dry-wipe board)	£25 Per hour	£35 Per hour	£45 Per hour
Playing Field only (no toilets or changing rooms)	£30 Per hour	£35 Per hour	£45 Per hour
Playing Field (including toilets and changing rooms)	£40 Per hour	£45 Per hour	£55 Per hour
Tennis Courts (only in summer – no lighting, including toilet facilities)	£30 Per hour	£45 Per hour	£55 Per hour
MULTI-USE GAME AREAS (MUGA use only in summer – no lighting including toilet facilities)	£30 Per hour	£45 Per hour	£55 Per hour
Other Resources
ICT /Other Technician (If required)	£30.00 per hour	£40 Per hour	£50 Per hour
Data Projector Included in Fee ADVANCE NOTICE REQUIRED	Included in Fee ADVANCE NOTICE REQUIRED
Flip Chart	Included in Fee ADVANCE NOTICE REQUIRED

APPENDIX 6 – The hiring process, associated conditions and forms:

Application to Hire

All applications for Hire shall be in writing on the application form
The person who signs the application form is deemed to be the hirer and therefore responsible for complying with the conditions of Hire.
The Hirer of the school premises must be at least 21 years of
The Hirer cannot transfer the benefit of the facility to any other person or organisation. No sub-letting or sharing of possession with any other parties.
Only an authorised person may sign on behalf of a club or other
The School has the right to refuse to enter into a hire agreement if it is not satisfied as to the purpose for which the premises are being hired.
The Hirer shall not advertise, promote or announce any event to be held at any premises until they have received their Hire Agreement.
The Hirer should remain on the site throughout the term of the It is the responsibility of the hirer to contact the Site Agent/School staff member if leaving early, to secure the building.
Hirers at the commencement of hiring are to acquaint themselves with the fire orders displayed in the hired premises, the locations of the emergency break glass, the positions, types and uses of various extinguishers within the premises. In the case of a fire, ensure that the fire orders are implemented as quickly as is possible. On any occasion that the fire alarm is activated, it is the hirer’s responsibility to ensure that the halls in use are evacuated as quickly as possible, unless otherwise informed by a member of The hirer shall be responsible for insuring that the emergency lighting is switched on at all times when the premises are in use.
In the interests of hygiene and safety, dogs and other animals are not permitted in any school facility except with the prior written consent of the school.
No flammable films or other flammable materials should be brought into the hired premises without the previous written consent of the school.
In the halls where smoke detectors are in operation the use of dry ice, confetti bombs, smoke machines or pyrotechnics is forbidden. The use of such devices and activation of the fire alarm will incur extra costs.
The hirer should provide their own first aid kit and First aid trained The school shall be informed of any accident or injury occurring on the premises and shall be provided with a written report of the incident. If Police action were required, the hirer would need to inform the keyholder immediately.
Entry to the building will be allowed at the time stated on the contract and all persons must vacate the building within 20 minutes of contract finish time.
All users are expected to show good etiquette to other users, recognising at all times that this is a place of education and a place where adults must model exemplary behaviour to any child on site at any time.

Process

Once a hiring has been approved, a letter will be sent to the hirer, confirming the details of the
The hire agreement should be signed and returned to the school prior to the letting being agreed . It should be signed by a named individual and the agreement should be in their name, giving their permanent private
The hirer agreement (with the Lettings Policy containing terms and conditions of hire of the school premises attached) will be signed in duplicate by the hirer and by the school’s representative.

Letting Policy

Reviewed September 2024